CAREERS
Studio Operations & Project Expeditor
Reports to: Procurement Manager
Location: San Francisco Bay Area (On-site)
Type: Full-time, Hourly
Caitlin Jones Design is an award-winning interior design studio known for timeless, refined residential spaces. Based in the San Francisco Bay Area and Seattle, our team works on full-service design and custom projects throughout California and beyond. We are seeking an experienced, detail-oriented Studio Operations & Project Expeditor to support our interior design studio through efficient procurement, logistics coordination, vendor communication, and product tracking.
About the Role
Studio Management & Operations
● Maintain the organization of the design materials library, workspace, and shared kitchen.
● Receive, sort, and distribute all incoming mail, packages, and product deliveries.
● Track and manage utility and office-related billing, including internet, cleaners, and landlord communications.
● Support the studio owner with ad-hoc property management tasks.
Procurement & Project Expediting
● Apply for and maintain trade accounts with various vendors and showrooms.
● Request quotes and prepare detailed proposals for furniture, lighting, plumbing, and finishes.
● Enter and place all purchase orders accurately and on schedule.
● Track all goods ordered, maintaining complete documentation and reviewing weekly procurement reports to flag issues proactively.
● Manage claims, damages, returns, replacements, and warranty coordination.
Logistics & Project Support
● Coordinate scheduling with vendors, tradespeople, and white-glove delivery services.
● Communicate with freight companies and receivers to ensure accurate and timely deliveries.
● Review products at the receiver for quality and accuracy, escalating any discrepancies.
● Run errands and complete local deliveries/pickups across the Bay Area.
● Assist with photoshoot logistics, including styling, sourcing props, and onsite setup/breakdown.
Compensation & Benefits
● Creative and supportive work environment
● $30 monthly cell phone stipend
● $400 monthly employer contribution toward medical and dental insurance
● Eligibility to participate in a retirement plan with employer contributions
To Apply: Please email your resume and a brief note about your interest in the position to interiors@caitlinjonesdesign.com with the subject line “CJD Studio Operations & Project Expeditor // (Your Name)”. We look forward to hearing from you.
At Caitlin Jones Design, we are proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace for all employees.